Frequently Asked Questions
We’re excited to have you join our Global Engagement Trips program! You probably have many questions about the experience, and we’re here to help.
Rest assured, there will be several opportunities to learn more about what’s ahead. Each trip group meets at least twice before departure, typically on Zoom, to go over details and answer questions. Trip leadership is also available to address any concerns you might have.
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The Big Three Questions
While every trip is different, our team tries to make you as comfortable and safe as possible.
Keep in mind that we travel with local YMCA and tour professionals. We've been doing this awhile.
Where and what will I eat?
Most meals are served family style and enjoyed with the entire group, except during free time.
Restaurants are carefully chosen with reservations often made in advance, while prioritizing both quality and food safety.
There is no need to reach for your wallet. Meals and tip are included. Simply relax and enjoy the local cuisine.
Where will I stay?
Hotels are located in safe areas, generally rated between 3-4 stars, and include breakfast.
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All rooms are double occupancy, except when single room requests can be honored. This is a great question to ask your trip leader!
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Rooms are climate-controlled, and you’ll want to bring your swim trunks as many hotels offer pool access!
How am I getting around?
Once you arrive at our destination, all transportation is included!
Most travel is conducted via motorcoach, but you’ll also enjoy in-country flights, boat rides, and scenic train journeys.
During free time, participants can opt for their own transportation, including Uber or other rideshare services.
"I have been on two trips to Vietnam, one to Peru and one to the YMCA of the Seven Council Fires in South Dakota. All of them were well incredibly planned and executed. I look forward to going to Kenya!" - Felix Wong
Trip Leadership and Eligibility
Who leads the trip?
U.S.-based staff and YMCA leaders from partner countries. U.S. staff accompany participants throughout the trip.
Who is eligible to participate?
Adults 18+ with a valid passport (6+ months validity upon arrival). Participants must meet self-assessed travel and health requirements and pass a criminal background check.
Travel and Documentation
Will I need a visa?
Visa requirements vary by country. Trip leadership will provide details or visit the U.S. State Department website.
Who reserves my flight?
Participants are responsible for flight reservations. Guidance on arrival requirements is provided.
Can I travel before or after the trip?
Yes, with advance notice. Post-trip travel is recommended for time-zone adjustment.
Trip Details
How many people join a trip?
Typically 8-20 participants.
What’s included in the trip cost?
In-country transportation, travel/medical insurance, meals, lodging, and cultural attractions.
What’s not included?
Airfare, passport fees, personal items, souvenirs, snacks, optional excursions, and meals during free time.
Am I required to have a roommate?
Yes, the trip cost is based on double occupancy. Single rooms may be available for an additional fee.
Service and Activities
Do I need to participate in the service project?
Yes, tasks are assigned based on ability and interest.
What types of service projects are there?
Typically simple tasks (painting, landscaping); advanced tasks like construction may be included.
What other YMCA programs will I participate in?
Trips include service projects, cultural learning (sight-seeing), free time, and interaction with local YMCA participants.
Preparation and Health
How do I prepare?
Pre-departure meetings cover health, safety, cultural immersion, packing tips, and trip details.
Will I need special vaccines or medications?
Consult your physician for recommendations.
How do I stay healthy on the trip?
Rest before departure, drink bottled water, use bug repellent, wear sunscreen, and pace yourself.
Meals and Communication
What types of food will I eat?
Generally, local cuisine is served.
What if I have food allergies?
Please inform trip leadership to ensure accommodations.
How do meals work?
Meals are generally served family-style with the entire group, with the exception of breakfast and free-time meals.
Will my cell phone work abroad?
Consult your carrier for international plans. Wi-Fi and cell service are generally reliable.
How will the group communicate abroad?
We use WhatsApp, a free, encrypted texting platform.
Trip Cost and Payment
How do I pay for my trip?
Payments can be made via your YMCA account at www.amaymca.org.
Is financial assistance available?
Yes, inquire with the trip leader.
Is there a deposit to secure my reservation?
A $500 deposit is due upon registration. It is non-refundable up to 60 days before departure.
Is a payment plan available?
Yes, with the final balance due 30 days before departure.
Other Considerations
Will I have free time during the trip?
Yes, free time varies based on trip length and duration.
What if I don’t speak the native language?
Local YMCA support and native speakers will assist.
Do I need supplemental medical insurance?
Basic medical insurance through IMG is included in the trip cost.
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Please note that each trip is unique, and this FAQ information may evolve to reflect those differences. We look forward to embarking on this meaningful journey with you!
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*International Airfare is not included or arranged by the YMCA. Participants are required to arrive on a specific day, during a specific timeframe at a specific airport location, all that vary based upon the trip.